When the warehouse and the balance sheet run on different systems, one of them is wrong. Usually nobody knows which until year-end. Ledgestra keeps the item catalog, stock positions and the accounts they post to in one place.
An item record built for real catalogs
Each item carries what operations and finance both need:
- Identity: SKU, name, description, category and sub-category, barcode, manufacturer and brand
- Pricing and stock rules: cost price, sales price, reorder point, and minimum and maximum stock levels
- Accounting: the inventory GL account the item posts to, set per item or assigned in bulk
- Logistics: unit of measure, weight and supplier lead time
- Kind: stock item or service item, so services never distort stock value
Custom fields for your business
No two catalogs look alike. An auto-parts trader needs make and model. A distributor might need a packaging type or a certification number. Custom fields let you define extra fields that show up as real columns in the item list and real inputs on the item form, not as a notes field someone has to parse later.
Locations and stock levels
Warehouses and stock locations are defined once. Stock levels then show the quantity on hand per item and per location, calculated from recorded movements rather than typed in by hand.
Built for large catalogs
- Bulk import from CSV or Excel
- Bulk actions: select rows to assign a GL account or deactivate items in one step
- Trade Loader: a searchable catalog view, plus a search for items by sales price
- Movement reports per item and per transaction
Connected to everything else
Inventory isn't a separate island. Purchase orders, goods receipts, customer deliveries, returns and inter-company transfers all move the same stock records. Valuation adjustments post to the same general ledger that produces your balance sheet. Read how stock adjustments and allocation work.